The most effective board management tools provide a safe, digital environment for meeting documents and activities. This lets directors concentrate on governance and strategic oversight and eliminates the risk of data leaks, hacking, or miscommunication associated with unsecure email.
With centralized access to all the important meeting documents and tools, board members can spend less time on preparation work such as organizing https://boardmanagement.net/7-must-have-features-in-a-board-meeting-tool/ and reviewing books for board meetings, and more time in meetings with their peers. The most effective board portals allow for simple agenda creation as well as voting and recording of minutes. Users can also take advantage of tools that allow collaboration, such as live videoconferencing in real-time and shared document editing to help facilitate productive discussions in the boardroom.
A good board portal should be user-friendly and offer a variety of plan and pricing options for all types of organizations. Subscription models with various tiers are common. They are based on the number and types of users and also the features. Inquire with potential vendors about additional fees including extra storage of data, ongoing training and other expenses that may be encountered during the process of implementation or as your needs change.
Consider expanding your service after you’ve seen the benefits and improved efficiency that come from a board portal. Memorial Health System, for instance, uses BoardEffect to manage many internal committees and groups beyond their board of directors. This allows them to deliver efficiencies to a wider audience, including foundations, staff and event committees.